Limited Submissions

Funding agencies (sponsors) sometimes place limits on the number of letters of intent, pre-proposals or proposals that any one university may submit in response to a funding opportunity announcement (commonly referred to as a Request for Proposals – RFP). The following policy is designed to support an equitable review process while preventing any submission disqualifications due to submissions from The University of Alabama beyond the allowed number.

Missing Announcements: Despite the best efforts of OSP, not every funding opportunity may be identified. Anyone who wishes to apply to a limited submission opportunity that is not posted below should email the Limited Submission Coordinator (Angie Shotts at with the PI’s name, name of the grant competition, and a link to the program announcement.

The contact for inquires, pre-proposal submissions, and all other communication related to external limited submission funding opportunities is Angie Shotts, Coordinator of Research Support, at


Scroll to the bottom of this page for a  link to the list of current Requests for Interests (RFI) and Pre-Proposal competitions. After clicking on the link to InfoReady, the announcement and submission platform for UA, users should click on the announcement for additional information. Your MyBama Login will be required to view the requirements specified in the announcement.

Limited Submission Grant Application Policy

Pre-Proposal Formatting Requirements

All pre-proposals must be formatted with one-inch margins, single spaced, with 11 pt. font. Appendices should not be included with pre-proposals.

Open RFIs and Pre-Proposal Competitions

A list of open Request for Interest (RFIs) and internal Pre-Proposal competitions can be found on the InfoReady Website. You will need your myBama login and password to submit to an open competition. Pre-Proposal requirements are specified within each open competition.

Most pre-proposal competitions will ask for the information and items listed below. Applicants should review the specific internal announcement (by clicking on the link to the announcement) to determine if additional information is requested.

  • Online entry of PI information: PI email, department, Associate Dean for Research and Department Chair and email addresses for the ADR and Chair.
  • Proposal Title: considered a draft title at this stage in the process.
  • Three separate documents. Documents may be uploaded in Word, Excel, and/or PDF.
    1. Project Summary and Overview (3 pages total)
      • The Project Summary is a 1 page summary of the project similar to an abstract. It will give the reviewers a short overview of the proposed project. Specifics from the agency announcement may be requested in this section.
      • The Project Overview is the 2 page pre-proposal (or white paper) of the proposed project. This section should address the main criteria of the agency’s program as described in the solicitation or funding announcement.
    2. Budget (1 page total)
      • Budget listed in broad categories with general estimates
      • Budget summary or justification – 1 paragraph
    3. CVs – UA PI and UA co-PIs (2 pages per CV)
      • CVs (two pages per person maximum) for all UA PIs and co-PIs. All formats, such as NIH and NSF, are accepted but not required.

Documents may be uploaded in Word, Excel, and/or PDF.

Visit to view open competitions and access the UA InfoReady Review site for ORED Internal Applications and Competitions. Your MyBama login will be required to access the full internal announcement and submission information.

Click here to view the InfoReady Applicant Guide.

Contact Angie Shotts, Coordinator of Research Support, at for additional information and inquiries about UA’s procedures.