Research Grants Committee (RGC) Reporting

Starting in 2016, the RGC annual and final reports are submitted through an online form. Unless an extension is approved by the Vice President for Research and Economic Development (VPRED), the annual and final reports are due by August 12.

Both reports have three components:

  • Outcome data collection: The collection on the number of outcomes per project. This information is entered directly into the online form and is used for reporting the outcomes of the entire RGC program. Information on completed and pending outcomes is collected. Project Deliverables include, but are not limited to, publications, exhibitions, performances, conference presentations, proposal submissions, and awards from external agencies or foundations.
  • The summary report: A written overview of all aspects of the project. Additional information is detailed below.
  • Required Deliverables: A copy of one or more of the completed Deliverables.

Annual Reports

Annual reports are submitted for Level 2 – RGC Collaborative Projects and must address the Expectations and Required Deliverables for a Level 2 project as described in the RGC Proposal Instruction Manual from the award year. Annual reports should reflect the activities from May to May. For example, the first annual report for a 2015 Level 2 awardee will describe activities from May 2015 – May 2016.

The annual report must include:

  • A synopsis of the proposed project.
  • An overview of the recent activities.
  • A detailed explanation of the progress to meet the Expectations and Required Deliverables as described in the RGC Proposal Instruction Manual from the award year.

Final Reports

The reporting period for final reports is the start date of the award through the submission of the report. For example, the reporting period for a 2014 award is May 2014 – August 2016.

Final reports must include:

  • A synopsis of the proposed project.
  • The outcomes that were expected at the time of submission.
  • A of the summary of the scholarly activities/research completed.
  • A description of how the project resulted in either furthering the research or scholarship mission of the University of Alabama and the faculty member, and/or resulted in additional extramural support.
  • Details on completed and anticipated Required Deliverables such as exhibitions, publications, presentations, performances, external submissions, awards, etc. as described in the RGC Proposal Instruction Manual from the awarding year should be detailed in the report.

Reporting Information by RGC Funding Level

Level 1 – Standard RGC / RGC Seed Project and all 2014 Awardees: The final report must include a brief overview of the proposed project, the outcomes that were expected at the time of submission, and a of the summary of the scholarly activities/research completed. The report should describe how the project resulted in either furthering the research or scholarship mission of the University of Alabama and the faculty member, and/or resulted in additional extramural support. Completed and anticipated outcomes such as exhibitions, publications, presentations, performances, external submissions, and awards should be detailed in the report. The reporting period is the start date through the submission of the report. For example, the reporting period for a 2014 award is May 2014 – August 2016.

Level 2 – RGC Collaborative Project: Annual and final reports must address the Expectations and Required Deliverables for a Level 2 award as described in the RGC Proposal Instruction Manual from the award year. The report should include a synopsis of the proposed project as well as an overview of the recent activities. In addition to providing a detailed explanation of the progress to meet the Expectations and Required Deliverables, the report should also describe all other completed and anticipated outcomes. Annual reports should reflect the activities from May to May. Final reports will include activities that occurred after the end date through the submission of the final report. For example, the first annual report for a 2015 Level 2 awardee will include information from May 2015 – May 2016. The final report, for a 3-year award, will include information from May 2017 – August 2018.

Level 3 – RGC Equipment Project: The final report must address the Expectations and Required Deliverables for a Level 3 award as described in the RGC Proposal Instruction Manual from the award year. The report should include a synopsis of the proposed project as well as an overview of the completed activities and progress. In addition to providing a detailed explanation of the project’s ability to fulfill the Expectations and Required Deliverables, the report should also describe all other completed and anticipated outcomes. The reporting period is from date of the award (May) through the due date of the final report (August). For example, the reporting period for a 2015 Level 3 awardee is May 2015 – August 2016.

Click here to access past RGC Proposal Instruction Manuals

Click here to access the RGC Awardee Manual (Coming Soon)

Click here to go to the RGC Annual and Final Report form

For more information, please contact Angie Shotts at 348-8070, ashotts@research.ua.edu.